Senior Staff Assistant-Future Photon Initiatives 6402BR VP for Research FPI - Future Photon Initiatives
Detailed Job Description The Sr. Staff Assistant reports to the Director of the Future Photon Initiative (FPI), which is under the RIT Center for Detectors. The primary job functions are to support the achievement of Initiative goals and provide administrative support to associates of the FPI. Duties include but are not limited to: Administrative:
Coordinate workflow, communications, processes and procedures for all work done in direct support of the members of FPI
Track and follow up on action assignments to FPI personnel on behalf of the Director and Assistant Director's behalf and ensure that deadlines are met
Draft and oversee correspondence on behalf of the Director and Assistant Director as directed
Hire and supervise student employees
Receive visitors to the Center, arrange conference calls, schedule meetings
Process purchase requests, order lab components, coordinate FPI and Center for Detectors shipping and receiving
Manage all aspects of FPI event and tradeshow planning, including collaboration with RIT departments, venue identification, itinerary development, printing and design of materials and budget tracking
Maintain personnel files including FPI Staff sick/vacation time
Acts as the liaison between Human Resources/SEO and FPI related to faculty, staff and student worker hiring, including facilitating the initiation of position requisitions, update the appropriate databases, coordinate with Office of Compliance to secure approved foreign national working status for incoming hires; process and track Human Resources/SEO paperwork related to FPI
Marketing and Social Media/Website:
In collaboration with the Director, develop and implement social media, marketing and communications strategies for FPI and Center for Detectors; establish marketing goals based on past performance
Maintain FPI and Center for Detectors websites
Plan, create, and oversee the design, content, and production of all marketing materials for FPI
Acts as FPI contact between RIT marketing, RIT University News and other RIT departments
Perform the monthly reconciliation of the operating budget for the FPI utilizing Excel and Oracle applications
Run Oracle grant statements and utilize data to send monthly standardized correspondence to key stakeholders
Organize travel arrangements for FPI members; complete and submit expense reports
Process journal entries in Oracle as needed
Prepare accurate reports using RAPID and Oracle for Assistant DirectorPerform special assignments as requested by the Director and Assistant Director
Department/College Description The Center for Detectors (CfD) is an RIT academic research center in the College of Science. The CfD designs, develops and implements photon devices to enable scientific discovery, national security, and better living. These objectives are met by leveraging multi-disciplinary and symbiotic relationships between its students, staff, faculty, external partners, and by pursuing projects with personnel from multiple colleges, departments, companies, and national laboratories. The CfD was established in 2010, and now includes seven professors and over two dozen students at all levels of matriculation. Our observational astrophysics programs include studies of massive star clusters, the Galactic center, the interstellar medium, the history of structure formation in the Universe and cosmology. For more information on the Center for Detectors visit, www.cfd.rit.edu.
Associates degree or equivalent experience
Experience using technology to support key job requirements (i.e. advanced Microsoft Office Suite - Word, Excel, PowerPoint, Access); Oracle experience a plus
Proven ability to work with multiple deadlines and multiple priorities; efficiently self-manage time limits
Excellent organizational and communication skills including interpersonal presentation and listening skills
Demonstrated problem-solving skills; be willing to analyze problems and offer solutions
Write effective copy in several different styles, for websites, social media, email, etc.; knowledge of writing for Search Engine Optimization (SEO) is also needed
Familiarity with online content marketing and social media development strategies
Demonstrated ability to work with a variety of constituents and stakeholders to achieve goals
Ability to work as part of a team with a common goal of student, faculty and staff support
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 114H
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Copyright 2022 Jobelephant.com Inc. All rights reserved.
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .