POSITION SUMMARY:

Working under the supervision of the Vice President of Finance, the Finance Manager is responsible for all finance, accounting, and investment activities of the organization. They will lead all financial administration and financial reporting, as well as designing and managing effective and streamlined systems with financial impact including finance, accounting, and tax and legal compliance. The Finance Manager will implement, and monitor internal processes and controls to ensure effective financial management of the organization.

The Finance Manager has oversight responsibility for the day-to-day monetary operations and maintenance of the organizations’ financial record, including overseeing incoming and outgoing payments, cash and treasury management, accounting, financial reporting, and many other tasks related to the finances of the organization.

SUPERVISORY RELATIONSHIP

This position reports to the Vice President of Finance and supervises all staff members within the Finance Department, except the Contracts Manager.

ESSENTIAL JOB FUNCTIONS

Financial Management & Reporting:

• Analyze financial data and present financial reporting in an accurate and timely manner for the Vice President of Finance, employing nonprofit standards, and US generally accepted accounting principles, clearly communicating monthly and annual financial statements with an appropriate level of budget variance analysis and recommendations for corrective action.
• Manage cash flow: prepare cash flow reports and communicate status to management regularly
• Implement a robust contracts/financial management accounting and reporting system to ensure contract billing and collection schedules are timely to ensure financial data and cash flow support the organization’s goals.
• Provide the Vice President of Finance and other Directors with timely reviews of the financial status and progress in its various programs and activities. Ensure expenditure control
• Maintain relationships with banks. Communicating regularly on day-to-day activities as needed.
• Provide staff support to the finance committee as needed, in the Vice President of Finance’s absence.
• Prepare reports which summarize and forecast activity and financial position in areas of income and expenses based on past, present, and expected operations.
• Serve as a business partner to the Vice President of Finance and Deputy Director to enable strategic financial planning.
• Coordinate all audit activities and board review of audit and 990.

Accounting:

• Implement and enforce accounting and finance policies and procedures that are consistent with nonprofit accounting standards and GAAP, that safeguard the organization’s assets, and represent best practices in internal controls.
• Maintain proper segregation of duties and internal control structure, recommending changes to existing guidelines and procedures, maintaining documentation of policies and procedures, and training other staff where appropriate on internal control guidelines and procedures.
• Ensure monthly allocations, reconciliations with the development department and journal entries are made, ensure bank reconciliations are approved.
• Ensure an accurate and timely month and year-end close, preparing necessary journal entries and reconciliations.
• Oversee the preparation of year-end financial reports and audit schedules for all external parties (government, auditors, and funders).
• Ensure that bookkeeping tasks (AR and AP) are completed in a timely and accurate manner, including check runs and credit card expense reporting.
• Oversee all aspects of the timely processing of payroll and ensure the organization is compliant in all states with respect to employee benefits, including worker’s compensation.
• Assist with HR tasks as they intersect with accounting and finance.
• Keep abreast of state, local, and federal regulations as they relate to non-profit organizations.

Management:

Lead a four-person team, develop yearly and quarterly goals and work plans, track progress and outcomes, and ensure clear roles and team processes.

• Conduct supervision and evaluations and foster a relationship of mutual feedback.
• Provide ongoing mentoring to facilitate strategic growth for assigned staff and monitor individual work plans.
• Conduct necessary performance improvement plans, terminations, and other personnel actions in accordance with personnel policies.

Government Contracts:

• Review and approve the monthly vouchers and financial reports prior to submission.
• Manage the day-to-day tasks related to any government audits that may occur.
• Gathers all necessary financial reporting to federal, city, and state agencies, as needed.
• Provide necessary follow-up with the contracting agency to ensure payment

Other Responsibilities

• Uses email and other technologies to communicate with staff and others and to efficiently complete work assignments
• Protects the organization's value by keeping information confidential
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks, participating in professional organizations
• Perform light housekeeping in common areas of the office
• Perform other duties as assigned
• Be available to assist and advise other staff throughout the organization with their finance/accounting needs.
• Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
• Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
• Perform other duties as assigned by supervisor.