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Who we're looking for We are looking for an Executive Assistant to perform a variety of administrative tasks - with complex duties and sensitive information - and support our company's managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements, preparing expense reports and scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
About Schroders We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
We have around 5,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.
What you'll do
Manage executives' calendars and set up meetings
Manage information flow in a timely and accurate manner
Screen and direct phone calls and distribute correspondence
Organise meetings and booking meeting rooms
Taking dictation and minutes and writing them up subsequently
Handling correspondence directed to managers
Format information for internal and external communication - memos, emails, presentations, reports
Produce reports and presentations
Maintain the current filing and database system, and looking for ways to improve current systems
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Act as an office manager by keeping up with office supply inventory
The knowledge, experience and qualifications you need
Fluency in French and English
Work experience of 10 years as an Executive Assistant in a financial company
PA diploma or certification
Excellent verbal and written communication skills
Excellent MS Office knowledge
Ability to multitask and prioritise tasks
Excellent time management skills
The knowledge, experience and qualifications that will help
Background or diploma in communication area
Discretion and confidentiality
Attention to detail
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
What you'll be like
Confidential & trusted adviser.
We're looking for the best, whoever they are Schroders is an equal opportunities employer. You're welcome here whatever your sex, marital status, ethnic origin, sexual orientation, religious belief or age.