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Providing administrative support to two/three senior sales directors in the Solutions Team.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
Book meeting rooms, catering and AV for director's meetings.
Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
Preparing expenses for each director and providing guidance and policy support to the wider team.
Managing logistics for all internal and external meetings / presentations for directors
Manage and monitor actions from each sector Leadership meetings.
Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.
Providing support for the Director's immediate managers and teams. Assisting the managers on administration matters where needed.
Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries.
Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Providing guidance in line with the expense policy, and educating assisting managers and their teams with policy.
Updating and monitoring org charts and team aliases/distribution lists for each team.
Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
Delivering high quality and timely responses to incoming emails.
Assist the Executive Assistant on adhoc projects for the STU when requested, like the annual conference events.
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