The Role:

Providing administrative support to two/three senior sales directors in the Solutions Team.

Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.

• Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
• Book meeting rooms, catering and AV for director's meetings.
• Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
• Preparing expenses for each director and providing guidance and policy support to the wider team.
• Managing logistics for all internal and external meetings / presentations for directors
• Manage and monitor actions from each sector Leadership meetings.
• Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.

Providing support for the Director's immediate managers and teams. Assisting the managers on administration matters where needed.

• Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
• Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries.
• Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
• Providing guidance in line with the expense policy, and educating assisting managers and their teams with policy.
• Updating and monitoring org charts and team aliases/distribution lists for each team.
• Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
• Delivering high quality and timely responses to incoming emails.
• Assist the Executive Assistant on adhoc projects for the STU when requested, like the annual conference events.

Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.