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The EIB, the European Union's bank, is seeking to recruit for its Directorate, Finance Directorate (FI) - Planning and Settlement of Operations Department (PRO) - Contracts and Disbursements Division (C&D) Disbursements Unit (DIS) at its headquarters in Luxembourg, (Associate) Transaction Processing & Management Officer. This is a full time temporary position at grade 4/5.
The term of this contract will be 2 years.
Panel interviews are anticipated for December.
As (Associate) Transaction Processing & Management Officer you will contribute to the lending activity of the Bank, in particular the back-office administration of loans and guarantees and the processing of disbursements. This while ensuring their compliance with the Bank's procedures, specific terms of the finance contracts and the conditions of the mandates.
You will verify and process loan contracts, disbursements and related transactions in the back-office system CLM, with a view to ensuring that adequate information is recorded and available for risk management, liquidity planning and accounting purposes. You will provide advice related to the recording and disbursement of transactions, as well as on optimization of tools and procedures.
You will report and work under the supervision of the Head of Unit, and you will work in close collaboration with the other units within the two back-office lending divisions (Contracts & Disbursements and Loan Administration and Reflows). You will also interact on a daily basis with other directorates like Operations (OPS) and Transaction Management and Restructuring (TMR), as well as Back Office Treasury and OPS Disbursement Middle-Office teams, the other services directly involved in the disbursement process.
Validate firm quote requests after having verified their compliance with the respective finance contract in order to provide clearance for the Treasury to commit the Bank;
Validate deal capture in the data base and release notification of disbursement to clients in compliance with the firm quote and the disbursement request;
Validate settlement instructions; and calculation of fees and commissions;
Ensure there are no pending transactions at day, month and year end;
Provide advice, propose adaptations and corrective actions in response to queries about the recording of transactions; provide assistance in clarifying reconciliation issues in accounting, risk management and liquidity planning;
Advise on optimisation of the back-office tool (CLM) and its interfaces with other systems (e.g. RASA, NOW, TRM) with a view to maximizing straight-through processing and minimizing operational risks;
Analyse and propose streamlining of unit procedures and workflows and adjustments to CLM application with a view to ensuring effective transaction processing with appropriate controls;
Identify solutions to record data for new products, new mandates and/or non-standard transactions (analyse if they are recordable by means of existing configuration or if additional configuration/system adjustments are needed);
Prioritize between remedy tickets regarding incidents/bugs in the CLM database;
Produce statistics and reports from various databases. Set up new reports aiming at monitoring data quality and consistency in CLM;
Provide expertise and training to other team members;
Provide technical and policy advice to managers within FI on business applications;
Interact with other services to review and improve Bank processes;
Participate and represent the unit's interests in transversal initiatives/working groups affecting the Bank's lending activities; promote good communication with the Bank's other services (Ops/TMR in particular).
University degree, in Business Administration, Finance, Economics, or IT.
At least 3 years relevant professional experience gained in a financial institution, in an operational (lending) or related transaction management or restructuring function or in a middle office/back office.
Strong quantitative skills, and Very good IT literacy
Good understanding of loan documentation
Good knowledge and understanding of financial products; and in particular structured and hybrid products
Knowledge of basic accounting and risk management principles
Excellent knowledge of written and spoken English and good command of French (*). Knowledge of another language of the European Union would be an asset.
Find out more about EIB core competencies here: https://www.eib.org/en/about/careers/careers-competencies/index-test
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages
We are an equal opportunity employer, who believes that diversity is good for our people and our business. As such, we promote the inclusion of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability (*).
By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.
Deadline for applications: 29th October 2020
(*). We particularly welcome applications from women and persons with disabilities.