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Welcome to Natixis At Natixis, we create tailor-made solutions in asset & wealth management, corporate and investment banking, insurance, and payments, with over 16,000 staff members in 38 countries. Our Employees: As an equal opportunity employer, Natixis is keen on promoting all talents and empowering our employees to evolve, grow, and take ownership of their careers. We strongly believe that our people are our greatest assets. Our Ambition: To keep moving forward collectively, to better serve our clients, and to provide them with best in class solutions for their growth. Your Impact: We strongly encourage every employee to foster change and we seek to give the opportunities to make a true impact. What we can offer: At Natixis, you have a great opportunity to join an entrepreneurial, agile and growing organisation, and to be part of an inspiring team. We offer a competitive remuneration package and generous total reward package and as an inclusive employer, we are also open to considering flexible working arrangements. We continuously work to create an environment that promotes diversity and inclusion in all its forms, across gender, race, religion, sexual orientation, disability, ethnicity and background. We believe this creates equal opportunities for our employees — and better outcomes for our clients and communities. We are committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruitment process. Learn more: https://home.cib.natixis.com/accessibility-and-disability
To provide comprehensive, effective and efficient administrative support to the London HR Team. Employee administration:
To manage the administration process for all joiners, leavers, transfers, maternity, paternity and other people management matters
Produce the weekly Staff Movements list to ensure that IT and other departments have accurate information on joiners, leavers, transfers and extension to contracts
To maintain and up-date manual and computerised HR information, ensuring the accurate recording and maintenance of all data
Prepare and issue offers of employment
Co-ordinate pre-employment credit, employment and general background checks
Work on co-ordinating, enhancing and delivering the Induction process, producing updated information on PowerPoint where necessary.
Ensure smooth transition for all new joiners
Liaise with IT on all new joiners and leavers. Manage the RPG system for joiners and leavers (contractors and consultants)
Update and manage the HR Database (THRM)
Coordination of the exit interview process
Coordinate all reference requests in a timely manner
Maintain all HR files, including archived files, in accordance with GDPR regulations and research electronic files options
Ensure Job Descriptions are filed on personnel files and scanned copies are maintained on the central HR folder and within the Compliance shared folder. Assist with chasing line managers for signed Job Descriptions and assisting with ensuring that Job Descriptions are in the correct template
Ensure completion of Standard Disclosure checks for Certified Staff
Responding to employee queries – on the telephone, in-person and via emails through the HR Mailbox
Ensure hard copy HR files are kept up to date with paperwork and leaver paperwork is transferred and filed correctly
Ensure former employee files are archived on an annual basis
Ensure that relevant paperwork is sent to employees who have a change in job title / reporting line Generalist HR:
Involvement in Diversity & Inclusion initiatives
Attend and prepare notes for exit interviews, disciplinary, grievance and redundancy cases where necessary
Taking accurate and concise notes at meetings, where applicable General Administration:
Answering telephone calls and taking messages in the absence of the HR team. Follow up as necessary.
Organisation of meetings including room bookings
Maintaining all Offer packs
Reviewing and ordering of stationery within the HR team Employee benefits and Wellbeing:
Assisting HR Manager, Employee Benefits and Pensions as required, including wellness initiatives and any other ad-hoc tasks and projects as required for example weekly massage administration coordination and confirmations Payroll:
Monthly reconciliation of payroll data for joiners/leavers/maternity/paternity/compensation changes and any other ad-hoc amendments as required in liaison with Payroll Manager, HR Generalist and HR Administrator
Demonstrable HR Admin experience, preferably within the Financial Services sector
Organizational & administrative skills
Attention to detail
Strong communication and written skills
Confident, proactive approach
Ability to exercise discretion and a high level of initiative