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Looking for an organized individual with a positive disposition, great interpersonal skills and a stellar work ethic to support the State Street Global Advisors ("Global Advisors") Legal Department. You will directly support the Deputy General Counsel and Global Advisors Global Product Legal team. Candidates should have highly effective interpersonal skills and should be capable of handling and directing client inquiries in an informed and timely manner. He/she should be inquisitive and a true team player.
As an Administrative Assistant in the Global Advisors Legal Department, you will be a vital member of our team and a major contributor to our operations and activities. You should be proactive, able to anticipate the needs of the Deputy General Counsel and Global Advisors Global Product Legal team, helping them to stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly in a fast-paced, changing environment and ensure you remain up to date on our processes, services and internal partners. In addition to being organized and analytical, you possess the strong judgment and communication skills needed to contribute to and manage a variety of simultaneous projects working with colleagues in multiple time zones. You are able to communicate effectively with all levels of the organization, as well as outside parties.
Excellent written and verbal communication skills
Able to multi-task on a daily basis
Resourceful, with the ability to work both independently and collaboratively
Professional and poised
Strong attention to detail
Passionate about delivering high quality output
Proficiency with Microsoft Word, Excel, and PowerPoint
Interest in the investment management industry
Daily requirements of the ideal candidate are as follows:
Coordinate and prioritize board, committee and other presentation materials and meet deadlines
Respond to all requests for information in a timely and accurate manner.
Maintain executives' calendars by planning and scheduling meetings, calendar updates, conferences as needed
Manage, process and onboard law firms and legal supplier invoices
Assist in arranging vendor meetings; welcome guests and vendors for meetings in a polished, professional manner
Maintain all forms of correspondence as appropriate
Coordinate and track business meetings (including internal and external calls)
Prepare and track presentations, agendas, handouts and other necessary materials, and arrange for location and/or catering as required
Coordinate all travel requests received, using designated corporate travel agency, and adhering to Global Advisors policies and procedures
Process all expense reports and advances in accordance with Global Advisors policies and in a timely manner
Provide back-up coverage to other administrators as needed