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Role: To ensure that clients are provided with an effective service by the Department in accordance with the client's needs and the policies and procedures of the Company. To manage all aspects of the administration for a wide range of onshore and offshore fund vehicles which include trusts, limited partnerships and companies.
Managing relationships with outsourced providers
Scheduling and attending periodic oversight visits with outsourced providers
Maintaining an understanding of the outsourced providers legal/regulatory changes and additionally their goals and challenges
Annual review of legal agreements between jurisdictions
Collating monthly KPIs and attending monthly oversight meetings - escalating any issues to the department head of the UK
Reviewing any documentation as required and acting as a subject matter expert for clients
Acting as subject matter expert for UK P.E.
Learning other types of alternatives fund administration operating models
Providing RFP/RFI and questionnaire support
Collaborating on pitch documentation and product materials
Attending at sales pitches and finals presentation
Attendance at industry conferences and events
Developing and establishing suitable client service models
Providing analysis of FTE and cost requirements
Ensuring appropriate Due Diligence / Risk Reviews are undertaken during onboarding
Working with other jurisdictions to ensure that global best practice methods are followed
Attending calls and meetings with prospective clients
Ensuring best of practice for initial document templates, SLDs, KPIs
Advising on content of client administration agreements
Ongoing Client Relationship Management
Maintaining responsibility for the clients service offering
Attending client service calls / board meetings
Acting as an initial point of escalation for client service issues, ASLs etc and escalating any concerns, as appropriate
Understands Company Secretarial Procedures
Can prepare and review Company Minutes to a high standard
Can prepare and review Company Agenda and Board Packs
Understands filing requirements and arranges necessary filings on a timely basis
Understands registered office requirements
Has an understanding of the anti-money laundering legislation, particularly with regard to Investor 'KYC'.
Authorise instructions as an "A" signatory of the Company
Ensure the absence of staff is covered
Keep the Department Manager informed of significant developments
Fulfil additional, relevant, tasks appropriate to the role and business requirement Knowledge: Knowledge of the administration of Private Equity funds to include structures and the regulatory requirement (Not essential)
Experience: Experience in administration, desirable in Funds/Private Equity (Not essential)
Skills: Time Management & Organisational Effective Communication skills (Verbal & Written) Strong IT skills
Professional Qualifications: Relevant Professional Qualification or qualified by experience (not essential)
Core Competencies: Client Focussed - Excellence in Execution - Effective Communication - Personal Courage - NT Savvy - Innovative - Diversity, Inclusion & Respect
About Northern Trust: Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Working with Us: As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.
We'd love to learn m ore about how your interests and experience could be a fit with one of the world's most admired and ethical companies. Build your career with us and apply today.