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Travel booking (and occasionally for members of the HR team)
Assisting with the preparation of internal HR Meetings including booking rooms, preparing agendas and distributing resources for meeting attendees
Assisting with the production of presentations
Processing ad hoc expense claims
Team Administrative Support
Responsible for new joiners induction training; collection & processing of original documentation
Collect & process right to work documentation from international transfers and STA's
Updating new joiner packs
Rescreening - processing of original documentation
Co-ordination of new HR joiner introduction schedules
Assisting with documentation and contracts for the Individual Accountability Regime
Meet and greet external trainers and provide any needed 'on the ground' support, collecting registration and feedback forms Managing redundancy administration including booking meeting rooms, tracking meeting dates, liaising with external providers, submitting term forms and completing all the required paperwork including settlement agreements.
Co-ordination of arrangements for HR visitors as necessary
Ordering and storing stationery
Ad hoc administrative tasks requested by functional HR heads
Updating and maintain of organisation chart & distribution lists
Coordinate office/BAU moves
Other administrative tasks as they arise such as assistance with the collation of documentation for internal audit tests The successful candidate will benefit from having:
Proven experience as a Personal Assistant for senior management
Ability to deliver brief presentations and deal with HR Q&A
Team administrative duties; ability to multitask with excellent attention to detail
Experienced in right to work documentation
Produce powerpoint presentations for senior management
Excellent written and communication skills
About Northern Trust: Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Working with Us: As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.
We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and ethical companies. Build your career with us and apply today.