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The role will be responsible for the effective organisation and management of a number of key projects office processes. The work will involve stakeholders across all of Vistra, and allow you to evolved and be the Subject Matter Expert in the PMO management space, supporting a number of programs and initiatives under the Transformation Portfolio.
KEY OBJECTIVES OF THE ROLE:
Ensure that the monthly regional portfolio meetings run effectively and efficiently
Ensure that all project reports within the region are accurate and submitted on time
Ensure that Projects function systems is used in region in line with agreed procedures
Undertakes activities related to administration, implementation, reporting, research and analysis to support the planning, development, delivery and evaluation of programs. Contributing to any Group wide project forums.
Support of all Project processes within the EU
Assist regional Portfolio Manager with any relevant project administration tasks
Management of Projects governance meetings: schedule, invites, papers, minutes, logs
Management of regional portfolio meetings: schedule, invites, papers
Production of project reports
Management of project records
Monitor and calendarize project meetings within region
Support of project related resourcing: recruitment admin, interviews, onboarding
Support of project related travel administration
Support of project related cost administration
Administrative support of Projects functions systems
Appropriate tasks within underlying projects and programs (when possible)
Support PMO resources in central function other regions (when possible)
Requirements / Qualifications
Tertiary qualifications in Project Management or related field (or equivalent field experience in a similar role) will be an asset
At least two year of working experience in project coordination or support in the PMO space.
Experience or qualifications in project management methodologies (PMI, PRINCE2) nice to have but not essential
Demonstrated ability to build and maintain positive relationships with internal and external stakeholders.
Extremely well organised and excellent minute taking skills
Excellent MS office skills
Good knowledge of PPM tools is nice to have
Project or PMO Management qualification desirable
Excellent English communication skills is a must
Note: this is not an Information Technology oriented role