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Business Overview: The Marketing & Communications team oversees the communication strategy of BNP Paribas in the Americas including that of Corporate & Institutional Banking, in collaboration with Bank of the West, and the Group communications teams. The functions of this group include Events & Partnerships, Media Relations and Social Media, Philanthropic Initiatives, Advertising, Client Creative Services and Internal & Executive Communications.
Responsibilities: This is an opportunity to work in a stimulating setting as the Event Assistant for the Events & Partnerships Team. We're looking for a team player who is dependable and ready to learn, pitch in and grow within a dynamic group.
Create and maintain quarterly team Gifts & Entertainment Log.
Responsible for recommending, sourcing and procuring branded corporate gifts for client and internal events; regularly liaise with Head of Client Creative Services to ensure branded items are consistent and compliant with Group branding strategy.
Management of shared event team drive.
Oversight of Events Calendar and updates to MarCom team as needed.
Internal data entry and organization - help on event-budgeting and planning.
Management of event registration sites.
Supports team members on event brainstorming sessions as needed.
Coordinate events from planning to execution.
Assist with post-event follow up and analysis.
Support client work and schedule client meetings, as needed.
Research new event spaces and help on researching program venues with lead event planner.
Meeting planning on and off site, assist with scheduling all appointments, logistics, and travel.
Manage and ensure compliance with all internal and external rules and regulations as they pertain to BNP Paribas' events, partnerships and sponsorships.
Learning Brand guidelines and working with our Client Creative Services team as needed.
General operations support.
Work on ad-hoc projects as needed.
Qualifications Minimum Required Qualifications
Strong project management, data management and event budget management skills.
Solid attention to detail.
Must have strong verbal and written communication skills.
Excellent interpersonal skills.
Must work well in a team environment and must be able to build and maintain effective working relationships. Have the ability to work independently when needed.
Excellent analytical and problem solving skills.
The ability to convert data into charts/infographics for presentation.
Creativity - the ability to draft correspondence.
Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable, and self-motivated, but also comfortable asking for guidance as needed.
Ability to multi task and keep professional composure in a fast paced environment with constantly changing priorities.
Technical: Microsoft OS (Word, PowerPoint, especially Excel), Outlook, SharePoint, social networking platforms
3 years of experience in Event Management
Bachelor's degree in a related field
General knowledge of the banking industry and global financial markets preferred.
Experience working in a diverse, matrix organization
Willingness to travel, as needed.
Experience with working with CRM platforms not required, but a plus.
FINRA Registrations Required:
BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.