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Description: : Provide administrative support to the team
Department: Domiciliary & Corporate Secretarial Job Title: Corporate Secretarial Administrator Reports to: Corporate Secretarial Team Leader Seniority: Non-Officer
Responsibilities: Authorised Signatory : No Management: No Attend Board meetings: Yes, with management guidance Client Communication: Yes, with independence and escalation to manager, when needed
Instruct and supervise our vendor
Definition and analysis of performance indicators
Resolve special cases and issues and address accordingly with the appropriate areas
Address and coordinate points requiring escalation with the team leader
Coordinate the vendor management relationship and arising needs with internal and external parties
Coordinate the Corporate Secretarial processes (such as Board Meetings, AGMs/EGMs,) in cooperation with the Vendor
Handling of signatures lists and specific documents
Control of invoices from the Vendor
Maintain the details of entities serviced and contractual changes with the vendor
Ensure and maintain filing of legal documents and dispatch information/documentation to concerned areas
Follow-up of original documents, update tracking files and lists
Liaise with internal and external stakeholders in terms of legal documentation's requests and make available such documentation upon request
Collaborate closely with Corporate Secretary coordinators and support on ad hoc basis
Support in / Handle audit requests and coordinate with Entities' external auditors Skills: Qualifications:
Proven experience in a corporate environment
Fluent in English - French and/or German advantageous
Experience of Microsoft Outlook and Office
Knowledge / Experience:
Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
A basic understanding of the Luxembourg legal environment
Exposure to client facing situations would be an advantage
Any experience attending board meetings and taking minutes would be an advantage
Strong written communication skills
Attention to detail and accuracy
Organisational skills with the ability to prioritise and escalate potential risks
Ability to work in a team and with external parties
Interest in developing knowledge and skills
About Northern Trust: Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Working with Us: As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.
We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and ethical companies. Build your career with us and apply today.
As Northern Trust is a financial organisation; all new employees will be required to undergo a criminal record check.