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To ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures
Reports to -Company Secretarial Team lead
Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, with supervision
Manage and mitigate risk, within the day to day activities and escalate as appropriate
Maintain statutory books and regulatory filings for the assigned portfolio of clients
Organise, prepare agendas for and attend client board / investor / committee meetings
Produce minutes, action points and follow up for clients within agreed deadlines
Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
Attend on-boarding / client service review meetings (as necessary)
Ad hoc tasks as requested
THE CANDIDATE PROFILE
Strong experience in a corporate environment
Fluent in English - French and/or German advantageous
Experience of Microsoft Outlook and Office
Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
Experience with client facing situations and familiarity with the Luxembourg legal environment
Experience attending large board meetings and taking minutes with tight timelines
Any experience attending board meetings and taking minutes would be an advantage
Strong written communication skills
Attention to detail and accuracy
Organisational skills with the ability to prioritise and escalate potential risks
Ability to work in a team and with external parties
Ability to travel (if needed)
Ability to work autonomously in large part
Interest in developing knowledge and skills
Our client is a large international bank based in Luxembourg.
At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.