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Under limited direction, performs secretarial and administrative assignments of a confidential nature for managers. This may include, but will not be limited to, diary management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies. S/he should be able to compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects. The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff. S/He will screen telephone calls and may be expected to apply independent judgment when resolving routine enquiries. Regularly coordinates meetings and makes travel arrangements.
Qualifications Typically requires a high school education and demonstrable experience in similar secretarial/admin assistant roles. More than 5 years experience or the equivalent combination of education and experience is required. Must have excellent interpersonal skills in order to handle sensitive and confidential issues. Position requires poise, tact and diplomacy. Must be able to interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience. Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products. The candidate should have good math skills and excellent oral/written communication skills. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work. BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.