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Executive and Marketing Assistant for APAC Marketing (9-month coverage)
November 6, 2019
J.P. Morgan Global Funds Management is among the world's largest and most respected investment managers.
Our experienced professionals operate across the U.S., Europe, Asia, Latin America and other key financial centers worldwide. Together, they deliver a diverse range of investments spanning all major asset classes, market sectors and geographic regions - from mutual funds to separate accounts, traditional strategies to alternatives, single-asset portfolios to packaged solutions.
At J.P. Morgan Global Funds Management, we draw on a legacy dating back to 1865 to manage assets in today's complex, ever-changing markets. The hallmarks of our business include a focus on exceptional risk-adjusted performance, an innovative product lineup designed for global diversification and a commitment to the highest quality service. We continue to build strong, growing partnerships with financial advisors and other intermediaries, providing them with insights and investments to meet the needs of their retail, institutional and retirement plan clients.
The APAC Marketing team is responsible for development of marketing strategies for the region that covers branding, delivery of thought leadership, product marketing and marketing communications across offline and digital channels. Reporting to the regional Chief Marketing Officer, the Executive & Marketing Assistant will be responsible for providing administrative and marketing support.
Responsible for all daily administrative supports and day-to-day office management
Coordinate meetings within the region as well as with the US and with EMEA
Understand priorities to effectively manage the calendar; proactive in spotting conflicts and planning ahead
Coordinate frequent travel arrangements that will include airfare, hotel and transport bookings
Responsible for timely processing of all invoices, handling vendor queries and liaising with the US team for relevant approvals
Prepare, reconcile, and track expense reports
Provide marketing support for global/regional projects, campaigns and events, and also for marketing process, control and governance
Coordinate with Marketers within the region for global/regional submission
Collate and maintain marketing processes, and ensure archive of meeting, approval and any important documents
Understand thoroughly the firm's policies to ensure compliance with internal requirements
Handles matters expeditiously, proactively and follows through to successful completion within required timeline
Provide administrative support to key partners such as travels arrangement as and when required
A minimum of 8+ years of experience as an Executive Assistant required
College degree or equivalent preferred
Excellent in multi-tasking, organizing, and prioritizing a must
Positive, pro-active, responsible, responsive, and energetic
Able to work in a fast paced environment
Strong problem solving with ability to get things done
Strong written and verbal communications skills in English
Detail oriented with ability to work independently and prioritise workload
Demonstrates a high level of integrity and professionalism
Flexibility with work schedule to provide urgent/adhoc support outside standard work hours as and when required
A good team player with proven ability to work well with others