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Officer - Listing Policy & Secretarial and Support Services (6 months contract)
Hong Kong Exchanges and Clearing Limited
September 22, 2019
Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team
Perform general administrative duties including word processing, copying, scanning of documents and filing
Answer telephone calls and receive visitors
Organize meetings including: booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)
Liaising with internal teams on agenda items, documentation and conflict information
Drafting of formal agenda from template
Uploading documents to an electronic software platform and setting access rights
Copying and binding documents for despatch
Liaising with postal staff on the despatch of documents
Attending meetings to receive and direct attendees
Maintaining meeting attendance records
Perform any other administrative duties as assigned by supervisor
HKCEE/HKDSE or above with formal secretarial training
At least 3 years of secretarial and/or administrative experience in serving in a well-established financial organisation
Paralegal background would be an advantage but not essential
Organised, attentive to detail, and with the ability to multi-task
Able to communicate effectively in both written and spoken English and Chinese. Proficiency in Putonghua an advantage
Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing
Requirements: Applicants who do not hear from us within 6 weeks may consider their applications unsuccessful. Personal data provided will only be used for the purpose of employment application to HKEX.
Internal Number: 6549789
About Hong Kong Exchanges and Clearing Limited
eFinancialCareers is a career site specializing in financial services.