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Job Summary: The successful candidate will provide executive administration assistance to one or more of the senior management team at IFDS Ireland. Executive administration assistance to one or more of the senior management team at IFDS Ireland.
In the role of Executive Assistant you will be responsible for:
Job Duties and Responsibilities include:
Coordinate all incoming and outgoing communications
Management of travel and expenses
Meeting organization including Scheduling, Agenda preparation, Meeting Materials, Minutes and action follow up
Working with senior management team to ensure all HR, Compliance deadlines are met
Preparation of Powerpoint & Excel presentations,
Working with Marketing team to coordinate Internal Town Halls and Offsite meetings as needed
Ownership and maintenance of European Org Chart and headcount approval process
Management of ad hoc projects
General Administrative duties
To be successful in this role, your experience should include
Knowledge, Skills & Experience Required
Excellent administrative and organizational skills.
Strong working knowledge of MS Office
Fluent in English
Ability to work accurately to tight deadlines
Proactive and able to work independently and as part of a team
Minimum of 7-10 years' experience supporting an Executive at Board level
Excellent written and communication skills
Organised and Accountable,
Pro-active individual and Client Focused
Internal Number: 6279324
About State Street Global Advisors.
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