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TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.
Our core services can help companies of all sizes with HR and payroll , accounting and tax , corporate secretarial , international corporate structuring , fund administration and structured finance - whether a company wants to globalize, or whether they need support to streamline existing operations.
With operations in more than 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge: helping to do business seamlessly across borders.
TMF Group in Warsaw is currently looking for a Senior Coordinator to join our Service Delivery Coordination team.
Company Secretarial Services Coordinator
Work place: Warsaw
Working closely with the TMF network of Global offices and third party business partners to coordinate and deliver outsourced Corporate Secretarial services for client entities around the World;
Reviewing Corporate Secretarial and other legal documentation and performing administrative tasks;
Ensuring coordinated delivery of services by TMF local offices and third party business providers in line with statutory and local compliance requirements, and master and local service agreements;
Acting as a point of contact for clients on their on-going corporate secretarial, governance matters and ad hoc projects covering multiple jurisdictions;
Updating/maintaining client reporting tools and databases, e.g. corporate secretarial statutory deadlines calendar, task progress reports, entities/subsidiaries/branch offices databases, entity health checks;
Completing 'Know Your Customer' procedures and documents administration;
Coordinating client and internal billing processes, invoice verification and approval, debtor coordination activities;
Maintaining and creating process maps, risks assessment tools, escalation metrics, IT issue logs;
Efficient issue identification and escalation according to internal procedures;
Sharing knowledge and contributing to internal trainings, creating process documentations;
Focus on process further development with strong focus on possible improvements;
Management reporting (including daily/weekly status reports, project progression updates, issues and emerging risks reporting).
Fluent in English and Polish (both written and verbal);
Educated to degree level (Economics, Law, Administration);
Proficient with MS Office: MS Excel, Word, Power Point, Visio (Excel VBA desirable);
Appropriate analytical skill to dissect key information and have a good eye for detail.
Good communication and relationship management skills.
Can be considered as advantages:
Legal, Corporate Governance, Company Secretarial or Compliance background;
Previous experience with SharePoint;
Knowledge of Company Secretarial or Entity Management Software (hCue, Blueprint, GEMS);
The full time employment contract
Private health care
Sport's benefit system
Training and development
Attractive location: centre of Warsaw near to Ogród Saski
Ability to gain experience in an international company
Please include a clause:
"Wyrażam zgodę na przetwarzanie moich danych osobowych przez TMF Poland Sp. z o.o. z siedzibą w Warszawie, plac Piłsudskiego 1, 00-078 Warszawa, dla potrzeb niezbędnych do realizacji tego procesu rekrutacji (zgodnie z ustawą z dn. 29.08.1997 r. o ochronie danych osobowych, Dz.U. z 2002 nr 101. poz. 926 z późniejszymi zmianami). Wyrażam zgodę na udostępnienie moich danych osobowych w celu realizacji procesu rekrutacyjnego spółkom należącym do grupy TMF Group. Powyższe dane podaję dobrowolnie. Zostałem (-am) poinformowany (-a) o prawie dostępu do treści danych oraz możliwości ich poprawiania."
We kindly inform that only candidates who are selected for interviews will be contacted.
Internal Number: 5930432
About TMF Group
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