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J.P. Morgan is a leader in financial services,offering innovative and intelligent solutions to clients in more than 100countries with one of the most comprehensive global product platformsavailable. We have been helping our clients to do business and manage theirwealth for more than 200 years and we keep their interests foremost in ourminds at all times. This combination of product strength, intellectual capitaland character sets us apart as an industry leader. J.P. Morgan is part of J.P.Morgan Chase & Co. (NYSE: JPM), a global financial services firm withassets of $2.0 trillion.
Documentation Management Operations (DMO) ispart of Corporate & Investment Bank (CIB) Operations that supportsdocumentation functions for businesses throughout the Wholesale Bank as well asPrivate Bank. DMO is implementing a common global operating modelstrategy for the end to end lifecycle of client documentation across CIBinclusive of people, process, and technology while continuing to support ourbusiness partners and meet all regulatory requirements in a controlledfashion.
A CIB wide consistent approach todocument management is essential to our ability to effectively search for ormine the content of documents to meet regulatory demands related to clientcontractual agreements. A consistentapproach is required to assess exposure and risk in the event of major criseslike Ratings downgrades or Currency devaluations. In an effort to protect thefirm, DMO strives to partner across the business' to implement a controlleddocumentation process that presents a united front to clients andcustomers.
The records management personnel isresponsible for the effective and appropriate management of an organization'srecords from their creation, right through to their eventual disposal.
Drive regional record managements initiative anddata clean up
Establish retention and disposal schedules
Analysis and resolution of records managementissues.
Implementation of maintenance, storage, retention,retrieval and destruction of records and documents
Consolidate all Line of Business (LOB) files byClient Level
Organize, read, label, index, inventory and fileeach document by file level in the respective filing room
Maintain documentation records in appropriatesystems/applications, ensuring compliance with relevant legislation andregulations
Work closely with multiple line of businesses toimprove and consolidate document management related functions
Design and develop filing systems, businessclassification schemes and record management workflow
Standardize information sources throughout theorganization
Train and supervise staff that have responsibilityfor managing records
Act as the central x-LOB Local Information Owner(LIO) in respect to Document Management systems and tools roll-out withinlocation
Represent DMO, on relevant location forums to ensuretimely approval for Charters, including but not limited to IAS process
Liaise, as needed, with local Compliance,Regulators, and other parties to represent the requirements of DocumentationManagement Operations
Represent the location at the monthly regional DMOforum
Drive regional and global DMO initiatives on theground to ensure timely local implementation
As required, take direction from regional DMO teamin respect of documentation management efforts.
Strong computer skills using Excel and SharePoint.
Degree or Diploma Holder
Strong command of English language (Written and Spoken), strong command of local language will be an advantage)
Detailed orientated - required to work independently.
Needs to be accurate, meticulous and time conscious.
Demonstrable self-motivation, initiation and strong customer focus
Strong emphasis on a control-conscious team-working environment.
Self-starter, strong desire to learn the business and go the extra mile.
Strong communication and negotiation skills to persuade adherence to record management guidelines.
Good project management, problem solving and analytical skills.
Well versed in Excel or SharePoint to create and manage databases
Strong analytical, conceptualization and problem solving skills
Physical demands: There may be need to carry moderately heavy boxes up to 25 pounds
Motivated to perform routine tasks
Internal Number: 5871373
About J.P. Morgan
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