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We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $1.76 trillion in assets for clients around the world. PIMCO has over 2,600 employees in 17 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients.
PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.
Candidate will need to provide :
General secretarial duties such as :
Answering of phone call professionally, handle/direct call traffic and any messages
Maintaining of team members' calendars by displaying control and knowledge of calendar for managers & team, ensure that PIMCO Asia, PIMCO, and outlook calendars are consistent
Arranging for video/audio conference setup among offices among global offices
Preparing of meeting schedule/agenda eg. Prepare travel agenda, coordinate with assistants in global offices to facilitate in the smooth running of the meeting
Take responsibility of filing and organizing administrative paperwork
Setting up clients meetings by preparing meeting material if necessary, submit presentation requests, booking of conference room, printing and binding materials, arrange deliveries
Supporting travel, hotel booking & expense claim by having good knowledge of the travel policy and ensure that policies are adhered to i.e. hotels within budget, class of travel etc, booking of flight & hotel for the team, prepare travel itineraries and expense business claim
Managing various administrative systems, such as systems for client data base, client account reports, invoices, expenses etc.