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The successful candidate will be responsible for providing office administrative support for sales team members in Moody's Analytics Shenzhen, Shanghai and Beijing.
Provide general administrative assistance including conference room reservations, copying, faxing, filing/records management, spreadsheet work, presentation preparation, word processing/drafting of letters and correspondence, and filing work when required. This will also include printing of business cards and various coordination with external vendors.
Perform administrative support and co-ordination in RFP (Request for Proposals) preparation, conferences/events.
Take care of incoming and outgoing mails (registration, stamps keeping and arrangement of courier services, etc.)
Prepare travel claims for sales team members.
Responsible for sales team members' travel arrangements and visa applications where applicable. Assist overseas sales team members in China visa applications where necessary.
Application for accounts for new employees, and help in any coordination work with respect to application of IP phones, blackberry, laptops, email address, etc. when necessary. Partner with HR, IT and Facilities teams with onboarding of new sales employees.
Provide administrative back up when the other China administrators are on leave.
Flexibility to deliver urgent documents when required.
Any ad-hoc duties or projects assigned by supervisor/hiring manager.
Occasional travel is required.
Previous experience in administrative support in a professional/corporate environment.
Good IT skills, particularly in Microsoft Office including Outlook, Word, Excel, and PowerPoint. Chinese word processing and knowledge of internet/intranet are required.
Fluent Mandarin and English are essential. Strong written and verbal communication skills.
Knowledge of office management principles and procedures.
Highly organized and efficient, superior attention to detail, highly professional manner.
Ability to work independently with minimal supervision and strong sense of responsibility.
Strong customer service capabilities and orientation towards team work.
Ability to multi-task, adapt to shifting priorities and work to tight deadlines.
Previous experience in Finance or Sales industry would be advantageous but not required.
Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.
Internal Number: 5857474
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