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We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $1.66 trillion in assets for clients around the world. PIMCO has over 2,500 employees in 14 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients. PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.
The Assistant will provide high-level support to a team of managers and Investment Professionals throughout PIMCO Munich with their duties to include but not limited to:
Diary management, answering telephone calls and responding to requests
Maintaining managers' schedules
Daily report compilation/distribution
Travel arrangements, itinerary preparation
Research and other special projects as assigned by managers
Maintenance of the CRM database
Support with the preparation of marketing and sales material for client meetings
Contact management: maintaining contacts in a consistent format - proactively organizing and maintaining a good information retrieval system
Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the managers' behalf wherever possible
Meeting preparation: ensure the managers are fully briefed for all meetings with the relevant correspondence/paperwork. Open up conference call bridges/VCs and ensure meeting rooms are prepared ahead of schedule
Coordination of travel bookings: flights, trains, visas and hotel accommodation. Ensuring that the traveller has all relevant information required:
Ad hoc projects to meet with the demands of the business This position requires a highly organised and flexible individual to work in a fast-paced environment managing a consistent high volume of work.
Excellent attention to detail
Time-keeping and flexibility
Strong communication skills, both verbal and written
Ability to prioritize tasks and workload
Ability to work effectively with senior executives
The ability to speak a second language is desirable but not preferred
Strong project and time management skills
Positive, proactive approach with the ability work in a professional manner
Possess the ability to think outside the box, being one step ahead whilst working collaboratively
Act as back-up to other assistants in times of absences
Work discretely, professionally and calmly
Experience of working in a fast paced environment
Knowledge of the financial services sector with a clear understanding of the industry preferable
Proactively planning schedules and itineraries to take into account multi-time zones, conflicting calendars
Ability to reconcile AMEX and FX differences
Advanced-level skills in Microsoft Outlook, Word and Excel
Knowledge of Concur and CRM preferable but not essential
Fluency in German and English is essential for this role
PIMCO is committed to offering a comprehensive portfolio of employee benefits designed to support the health and wellbeing of you and your family. Benefits vary by location.
Internal Number: 5671289
About PIMCO Europe Ltd
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