CAIA's Career Center is an easy-to-use, comprehensive resource connecting job seekers with employers in the growing AI field. Use your knowledge and credibility to advance your career or build a talented team for your organization. Opportunities targeted to CAIA Charterholders are prioritized.
In order to search for jobs specifically for CAIA Charterholders or those pursuing the CAIA Charter please enter “CAIA” in the search panel.
This will enable you to search for CAIA specific roles globally.
As a senior administrative assistant, you will be supporting Northern Trust Asset Management's Head of EMEA and CEO of Northern Trust Global Investments Limited as well as the Chief Operating Officer for International.
Provide ongoing support for the Northern Trust Asset Management Executive team. Be part of a hardworking and collaborative team where you have the opportunity to be involved in many aspects of the business. Desire to have strategic understanding and can handle non public confidential information.
PA support to the Executive Team
Diary management - coordinating internal and external meetings across multiple time zones & locations
Arranging comprehensive business travel itineraries, air and rail reservations, accommodation, car services, and visa acquisitions
Ensuring the timely and accurate preparation of expense claims
Acting as a liaison for external stakeholders, internal teams, and cross-functional partners
Assisting with projects and the preparation of client pitch decks
Meeting preparation and minute taking
Ensuring that pre-approval forms are completed for client entertainment
Maintaining logs for client Gifts & Gratuities
Maintaining logs for travelling and visiting staff
Alerting and tracking any organisational changes
Processing all vendor invoices for the BU via Oracle EPR
Supporting management in with the on-boarding of new hires
Raising ITSMs for workstation & telephony set-up, mobile phone applications, etc
Raisings IDMs for building and floor access, access to shared drives, and systems access, etc
Systems training on Concur, Condeco, IT ServiceNow and MyPlace
Arranging for contract signatures, dealing with incoming emails/faxes/post, arranging couriers, maintaining filing systems, coordinating BAU desk moves on a quarterly basis etc
Previous administrative supportive experience or completion of professional administrative support training is required.
Ability to develop relationships with people who are contacting our executive team and be able to assess and prioritize situations
Ability to work with highly confidential information
Exceptional verbal and written communication skills
High energy, motivated individual, commitment to excellence, team minded
Excellent time management skills and ability to multi task and meet deadlines
Preferred technical skills / systems knowledge : - Software/Applications - Oracle Peoplesoft | Concur | Condeco | ITSM Service Now - Microsoft Office Suite - Outlook | Excel | PowerPoint | Word
About Northern Trust
For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 18,500 employees globally. We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.
We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.
Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.
As of December 31, 2018, Northern Trust Corporation had:
$10.1 trillion in assets under custody/administration
$7.6 trillion in assets under custody
$1.1 trillion in assets under management
$132 billion in banking assets
Internal Number: 5664099
About Northern Trust
eFinancialCareers is a career site specializing in financial services.