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The candidate's principal responsibility will be to provide professional company secretarial services to Luxembourg-based Schroder SICAV Funds, and to the local Schroders management company. The role will be based in Luxembourg and the role reports directly to the Head of Governance -Europe in Luxembourg and will be part of the Schroders Group Corporate Secretariat in London.
The candidate will be responsible for:
Providing company secretarial services to Luxembourg SICAVs, FCPs, the local Schroders management company and its branches and various committees as agreed with the Head of Governance - Europe. This includes organisation and support for at least 4 quarterly board meetings held in Luxembourg or other offsite locations and involves:
agreeing agenda items;
collating board packs;
following up on action points and drafting accurate minutes
acting as point of contact for the board members and both internal and external advisers; and
providing advice and assistance to directors and senior management.
Advising the Fund boards and the management company on governance matters. The candidate will play a critical role in the development of governance within the Luxembourg business and in helping to ensure that the corporate governance arrangements for both the management company and the Funds are appropriate and in line with best practice
Liaising with internal teams including Product Development, Operational Readiness, Legal and Compliance to keep abreast of new business developments (e.g. launch of new funds, fund closures, restructuring and prospectus updates) impacting on the SICAVs, advising on related corporate governance matters including the impact on the management company and funds of UCITS regulation, CSSF circulars and other regulation and arranging ad hoc board approvals through telephonic meetings and the use of circular resolutions;
Arranging the annual and extraordinary shareholder meetings for the SICAVs from a corporate secretarial perspective, including preparation of notices, proxies and minutes, facilitating and advising at the meetings;
Liaising with legal advisers and with the Luxembourg commercial register to arrange for the filing of accounts with the CSSF and the commercial register, changes to the boards etc;
Arranging for board approval of annual and interim reports produced by the Luxembourg Fund Accounting team, helping to develop their format and contents to acknowledge best practice guidelines and any changes in statutory and regulatory disclosure requirements;
Arranging for the listing of shares of the SICAVs on the Luxembourg Stock Exchange;
Attending to requests for notarisation of documents, certified copies of registers and board resolutions;
Providing technical advice to boards and other parties on statutory and regulatory requirements;
Responding to due diligence queries and information requests from client service teams;
Ensuring compliance with relevant regulatory and statutory requirements and keeping abreast of news developments and best practice;
Establishing and developing key record management systems for safekeeping of documents at the Luxembourg domiciliary address and to ensure efficient and appropriate access to documents by local staff and the London office;
Maintenance of authorised signatories lists;
Developing, implementing and overseeing procedures for the efficient operation of the SICAVs and the management company;
Contributing to corporate projects as required;
Providing company secretarial services to other Schroder-managed funds as and when required;
Contribute to developing appropriate company secretarial standards for Schroder-managed funds globally;
Management and oversight of the work of the company secretarial assistant.
Education & Training/Qualifications:
Chartered Company Secretary qualification or equivalent;
At least 5 years previous experience in a similar environment (Fund Industry);
Excellent communication skills;
Ability to hold the attention and respect of senior management;
Highly organised, able to prioritise and to deliver within strict deadlines;
Ability to work quickly and accurately under pressure with minimum supervision;
Analytical and highly disciplined;
Can-do attitude and self motivated.
Excellent computer skills, with a strong knowledge of MS Excel, MS Word, MS Powerpoint, Outlook and Blueprint.