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The management of their diaries (scheduling and maintaining appointments and meetings)
Seamless coordination of meetings, including timely distribution of invitations, agendas and documentation;
Receiving and opening mail and meeting and greeting visitors;
Making travel arrangements and preparing travel itineraries;
Processing travel expense reimbursements;
Preparing spreadsheets, presentations and organisation charts as required;
Assisting with projects;
Maintaining a filing system;
Maintaining a good knowledge of the EMEA Compliance team and a basic knowledge of the business unit and wider organisation;
Ordering stationery for the department;
Processing IDM and IT Service Requests for new joiners;
Arranging seating and security access for visitors from other offices;
Printing and binding any presentations / documents;
Filing, scanning and printing confidential documents;
Arranging couriers as required;
Provide backup holiday cover for other admin assistants in the team
In addition; responsibilities will include:
Support to the wider compliance team with the following
Arrangements of meetings;
Coordinating travel plans;
Adhoc administrative duties
The successful candidate will benefit from having:
Experience in providing senior administrative support in financial services or a similar industry;
Ability to communicate at senior level;
Ability to make sound judgements and independent decisions regarding planning, organizing and scheduling of work on a day to day basis with minimal instruction;
Proficiency in Microsoft Powerpoint, Work, Excel (intermediate) and Visio;
Excellent written and verbal communication skills;
Attention to detail;
Ability to multi-task
Ability to maintain confidentiality
The competencies that would be valuable for this role include:
Judgement / decision making;
About Northern Trust
For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world's most-sophisticated clients – from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.
We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.
Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.
As of March 31, 2018, Northern Trust Corporation had:
$10.8 trillion in assets under custody/administration