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The EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (Ops) – Mandate Management Department (MM) - Mandate Services (MM/5-MS), at its headquarters in Luxembourg, a:
(Junior) Mandate Service Officer
This is a full time position at grade 4/5
The term of this contract will be until 31st December 2020; the duration of the post
is limited to the lifetime of the
Western Balkans Investment Framework (WBIF)
The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs,
with a possibility to convert to a permanent contract, subject to organisational requirements and individual performance.
To coordinate, execute and manage, as appropriate, the control and administration of activities relating to Mandate Management initiatives, including the accountabilities as described below in a timely and accurate manner.
The selected candidates will work in the OPS/Mandate Services (MM/5-MS) Division, under the supervision of the Head of the Division, in cooperation with HoUs, Audit Co-ordinator and other colleagues, and could be requested to coordinate specific team activities as appropriate. The jobholders will work within a multidisciplinary team and in close cooperation with MM Department, various EIB services and the EIF.
Produce proposals for the set-up, review, improvement and compliance with Bank Mandate Management policies, procedures, control and support systems in the area of auditability, accountability and overall mandate servicing network
Perform controls in a timely and accurate manner on the execution of administration and of transactions
Be in charge of the quality, completeness and consistency of all inputs in the relevant IT systems
Submit proposals for the harmonisation of reporting, auditability and IT integration with reference to key mandates such as DFI, ELM, WBIF, etc.
Build, maintain and update as relevant Budget Annexes in the context of MC notes / Mandate business cases
Contribute to the implementation of efficient Cost coverage, control and time reporting related to Mandate revenues and costs
Develop a conciliated approach to reporting under managerial reporting principals
Provide support to the Head of Division as required.
University degree, preferably in Business Administration, Finance or a related field;
At least 3 years' professional experience in a middle/back office, accounting or audit function, in the financial sector, including experience of financial analysis and exposure to the interpretation of financial and legal documentation. Knowledge of EU regulations and experience in EC mandate management and procurement procedure would be preferred
Good understanding of financial products (equity, loan, guarantees)
Experience in the standardization of reporting (status of activities, financial data, process)
Proven IT skills: knowledge of MS office applications is essential (advanced Excel in particular); knowledge of Business Objects and other reporting tools would be an advantage. IT application agility would be considered a strong asset.
Excellent knowledge of English and/or French (*), with a good knowledge of the other. Good knowledge of other European Union languages would be an advantage.
Chartered accountant certification would be considered as an advantage
Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation's needs and intrinsic values, acting with integrity in ways that promote the organisation's mission, policies and rules.
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages.
We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability