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We are looking for a qualified Office Manager Assistant in charge of the following activities: - Welcoming visitors to the Company - Answering the telephone/transferring calls - Helping to arrange Company events and meetings - Providing logistical support such as managing deliveries and post - Managing boardroom and common rooms booking requests - Liaising with the building management to ensure a smooth running and efficient servicing of the office - Being a central point of contact and information for the London office and communicate and assist the other offices as required - Maintaining the office and stationary supplies - Assisting with the booking and arranging of some travel arrangements for staff as required - Providing administrative support including marketing/CRM database inputs - Other ad hoc administration duties where required
Job Requirements: - 1-2 years professional experience as receptionist/secretary in financial institutions (ideally private wealth management/private banking) would be desirable - Proficient in written and spoken English - Good knowledge of Italian or German will be considered a plus - Excellent knowledge of Windows Office (Outlook, Word, Excel, PowerPoint, Access) - Meticulous attention to detail and the ability to coordinate and prioritise numerous tasks simultaneously - "Can do" attitude - Professional appearance at all times - Ability to be discreet with confidential and sensitive information - Accuracy, reliability and good sense of responsibility are essentials - Excellent communication and interpersonal skills, work organization, autonomy and proactivity.