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Primary Location: Hong Kong SAR of PRC,Hong Kong,Hong Kong
Education: Bachelor's Degree
Job Function: Institutional Banking
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 18007042
To provide secretarial and administrative support to IBD bankers.
Under limited supervision, performs secretarial support to a team of bankers. Duties are both semi-complex and confidential in nature requiring the use of discretion. Individuals regularly follow and apply established company departmental policies, procedures and standards in making day-to-day decisions.
Planning and arranging extensive overseas travel arrangements - e.g. visas, flights and accommodation
Responsible for diary management, travel arrangements and scheduling meetings
Preparing travel and entertainment expense reports and provide deal expense breakdown reports
Telephone cover, lunch cover and assisting in for other support staff
Secretarial coverage during other secretaries' absence
Providing support for office related admin
Coordinate team activities and events
Create and maintain files of manager's correspondence, records, etc.
May handle confidential company and employee information
Good knowledge of the finance industry sector
Well organized, mature, independent, and able to work under pressure in a fast moving environment
Professional and service oriented
Enthusiastic team player
Flexible and willing to handle last minute changes and issues as they arise
Strong work ethic and strong sense of urgency
Eager to get involved and fully participate in the team, "can do "attitude
Ability to anticipate scheduling conflicts and recommend solutions
Time management - ability to prioritize
Ability to work on multiple tasks simultaneously
High degree of common sense and a willingness to assume responsibility
Tactful and good communication skills in dealing with all levels of people
Sense of confidentiality
Good Knowledge of Word, Excel, PowerPoint and Microsoft Outlook
Highly proficient in English, Cantonese and Mandarin
5 to 10 years of administrative experience in Investment Banking