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Management Assistant [Type of contract : CDI , Work regime : 100%, Location : Marnix] Your role & work environment
As Management Assistant you are working for Senior Managers and their teams. You help them in planning and organising and support them in their activities. You are working for the department Wholesale Banking - Clients Belgium which is organised in 6 different sectors covering Large Corporate Banking Companies.
Your key responsibilities [Responsibility 1] - Relations with customers and daily administrative workflow - Organisation of internal and client meetings, lunches and dinners (booking meeting rooms, ordering meals & beverages, booking parking spaces via AEOS & AEOS VIP tools, confirmation mails) - Sending invitations and confirmations to customers for cultural activities, conferences, presentations, marketing events, etc - Dispatching of internal/external post, phone calls (daily) - Organisation and booking of international travels (flights, hotels, trains) - Ordering of office furniture, IT equipment, business cards with E-shop and my Workplace - Organising the arrival and helping with the onboarding of new colleagues according to a check list - Contribution to the well-being of the colleagues: support for specific problems such as facility problems, IT problems, etc.
[Responsibility 2] - Finance - Registration of expense notes (cash & Mastercard) for Senior Managers - Purchase orders : introduction of requests via Ibuy and Spotbuy tools, follow-up according to invoices, creation and check of suppliers [Responsibility 3] - WB Risk & Compliance - Management of accesses to the floor via AEOS tool (new requests in accordance with Compliance and removals on daily basis or annual update) - Management of IT accesses via Aveksa tool (new requests and removals on daily basis or annual update) - Follow instructions and procedures relating to Compliance and ORM in general (Clean Desk, Chinese Walls) - Follow all mandatory e-learning courses, workshops and presentations within the deadlines
We look for A colleague with a talent for taking it on and making ithappen, enthusiasm for helping others to be successful and a knack for always being a step ahead. In other words, you strive to bring fresh ideas to life and embrace challenges in a fast changing and complex environment. You are a naturally collaborative person who listens and invests in others to achieve common goals. You love to challenge the status quo and are eager to propose creative solutions to problems.
As a management assistant you will also need:
a Bachelor or equivalent experience
minimum 3 years of practical experience
a good knowledge of Microsoft Office applications (Word, Excel, Powerpoint)
a good knowledge (written, oral) of English, French, Dutch
you are resistant to stress, well organised and last but not least friendly
We offer you A clear purpose, a unique offer and a range of flexible compensation and other benefits:
Personal growth & challenging work with endless opportunities to realise your ambitions
An informal, dynamic environment with innovative colleagues supporting your endeavours
A progressive and agile way of working, where new ideas are valued ahead of convention
Furthermore, within the WB Clients Belgium department, you can count on a range of opportunities to invest in your personal and professional growth with:
the possibility to participate in courses and trainings
the possibility to involve you in new projects
the possibility to work in a changing/evolving environment
We redefine banking. What about you? There has never been a more interesting time to work at ING. We're on a journey that's centred around our customers, powered by technology and driven by smart, determined people. Our customers feel our people are empowering them to stay a step ahead in life and in business. We're proud of that!