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This is a fast-paced environment which requires a high degree of organisation and attention to detail, coupled with the ability to multitask and prioritise. The following gives a high-level view of areas within Operations which the successful candidate will assist with and be responsible for.
Process employee expenses and enter on Netsuite
Log costs – phone bills, client expenditure, professional memberships
Track / log expenses paid out of bank accounts
Enter invoices/credit notes on Netsuite, mark as paid
Deal with vendors – payments, remittance, account issues/queries, pricing, quotes
Make payments on HSBCnet and Netsuite
Check credit card statements, bank statements, incoming and outgoing payments
Work with Accounting team in the US regarding payments, queries, systems etc.
Create outgoing invoices for clients of all departments
Manage subscription accounts/information sources
Track employee time out of the office
Provide back-up support to financial statement auditors
Assist with HR & Compliance administrative tasks
Assist with ad-hoc projects to all departments
Back up and cover to receptionist/admin assistant
Organisation of visits from contractors/suppliers
Travel arrangements – be point of contact between our travel agent and employees when booking travel, manage costs, create itineraries etc.
Assistance to Research and Quant teams
Keep log of all published reports and update website
Daily and weekly pricing updates/reports
Order images for reports
Enthusiastic, positive, professional and bright
Responsible, consistent and discrete
Strong work ethic and motivation to learn
Meticulous attention to detail and high level of organisational skills
Proven ability to prioritise and multitask
Strong working knowledge of all Microsoft packages
Familiarity with accounting programs – eg. Netsuite
Strong written and verbal communication skills; high level of numerical proficiency
Previous administrative experience; the ideal candidate will have experience in both Operations and Bookkeeping, where a relevant qualification would be of interest
Experience with implementing new systems and managing projects also of interest
If you are interested in this opportunity and fill the requirements, please apply here by submitting a copy of your CV.